Recruitment Metrics: Time to Fill

Recruitment Made Easy


If you are a recruiter then you should be aware of recruiting metrics. These are various measurements or analytics which are used to track the hiring success of your recruitment team and optimize the recruitment process along with it for an organization. When correctly used, these analytics or metrics help in evaluating the recruitment process and whether or not the organization is hiring the right people for the right positions. Time to Fill is an essential recruitment metric that countless organizations use this metric to measure the exact number of days it takes from a new job requisition being created and posted to when the offer was made and accepted by the candidate. This metric is typically used to measure the effectiveness of recruiters within an organization.

In other words, time to fill is the total amount of time that you need to fill a particular position. This recruitment metric helps you in planning your recruitment better and also it serves as a warning when your recruitment process takes too much time.

In simple words, time to fill can be defined as the number of days elapsed between the publication of a new job opening and getting an offer accepted by a suitable applicant.

The Time to fill metric can help you by being:

  • A critical recruitment metric to create a more informed and more accurate recruitment plan.
  • A key indicator to show that your job advertising isn’t working out
  • A pre emptive warning that you’re not sourcing quick enough

First of all, time to fill ought to never be mistaken for time to hire which tracks the time elapsed between a suitable applicant’s first contact (regardless of whether they apply or whether you source them) to their possible recruit and onboarding. This may appear to be a very minute distinction; however, it’s definitely not. One measurement is a reality check for what time the entire procedure is taking, while the other disclose to you how quick you move once you’ve discovered the correct applicant. 

The principal function of time to fill is to educate the management into creating sensible business and recruitment plans. A little far too often, goal-oriented organizations run into issues by disparaging the time it will take to finish the whole employing process from opening a job opportunity directly through to getting an offer acknowledged. This underestimation can show development plans and moderate organizations down. Similarly, as we center around getting precise development conjectures for our business, we need an exact read on the average time to fill a position. Organization development should inform time to fill.

Why is Time to Fill Important?

For many companies, a low Time to Fill is very important in order to minimize the loss in production. Tracking Time to Fill can give you a very detailed and important insight into where the recruitment process is missing some key pieces or needs to be repaired and can also give you an insight to what the labor market is like in the current stage.

With Evalground’s dedicated ATS C-Track, it is very easy to measure important KPI’s like Time to Fill and take a quick look at your talent pipeline as well. We understand that some organizations measure Time to Fill in different ways, so we offer custom reports for you to measure your key recruitment metrics your way.

As a part of our recruiting metrics series, we’ll dive deeper into the difference between time-to-fill and time-to-hire, draw an outline on why they are important for your business plan, and explain to you, how you and your hiring team can use these recruitment metrics to understand and share the effectiveness and impact that efficient recruiting can make on your company’s level of productivity and bottom line come up with an effective recruitment plan.

Time to Hire Vs Time to Fill

To begin with, to stay away from any disarray, it’s critical to comprehend that the contrast between time to fill and time to hire is the point you begin counting or checking. You may begin checking the time to fill before a job is published, yet your opportunity to employ the course of events begins when your best applicant applies or gets sourced. Along these lines, time to fill discloses to you how quickly your recruitment procedure moves. Time to start contrasts from time to hire since it gauges the time between when your candidate acknowledges the offer and their first day as an employee. 

Time to fill is the number of days the position is posted to the time an applicant acknowledges an offer for employment. 

Estimating time to fill is a significant path for spotters to exhibit their proficiency. The more extended a position goes unfilled, the greater efficiency will be upset, and the more the duties of that activity will be circulated to other staff individuals. By precisely estimating time to fill, you can assess the speed of your group’s enlistment forms and furnish employing supervisors with reasonable time spans for filling their empty positions. 

An opportunity to fill a metric likewise gives knowledge into your enlisting systems, just as direction for asset portion and spending arranging. Longer time to fill periods may prompt greater expense per enlist figure, as progressively costly selecting practices may be utilized after a position has been empty for a really long time. Breaking down measurements like expense per recruit and time to fill, alongside the individual hiring organizations that make up time to fill, can help distinguish the most tedious and exorbitant parts of your ability obtaining technique. Also, it can help direct your spending plan and assets to the most proficient and successful methodologies.

As a key measurement metric for human resource departments, time-to-hire refers to the measure of time that goes between when a job applicant is initially contacted by an organization and when they acknowledge and accept the job offer. While the time-to-hire definition is basic, the time-to-hire metric itself can speak to complex productivity proportions of the HR recruitment team. 

Most Applicant Tracking Systems (ATS) can create a normal time-to-hire report or separate it by explicit jobs, offices, or employing administrators or various departments. In the event that your ATS doesn’t offer this sort of usefulness, you can figure time-to-hire physically as well.


This content was brought to you by Evalground Online Testing PlatformEvalground is an online assessment and test evaluation system focused on helping Recruiters in the initial screening of potential candidates from an ocean of job seekers in an automated way.Evalground supports Online Aptitude Tests, Spoken English Communication Skills AssessmentsCoding Contests in JAVA, C, C++, Ruby, Python, JavaScript and PHP.  Evalground also supports Automated asynchronous interviews. Evalground Screening Tests can be used by Recruiters during campus hiring or to screen walk-in candidates.

Sharing is caring!