Applicant Tracking Software: What, Why and How?

Recruitment Made Easy


Are you struggling to figure out what works, what doesn’t and where you are going wrong in your hiring efforts?

If this sounds like your day to day struggle then fret not. Applicant Tracking Software might be just the solution for you!

ATS or an Applicant Tracking Software is one of the most unparalleled inventions that has happened in the recruitment industry recently. ATS in simpler words is a software which screens and parses dozens and even hundreds of resumes and applications. And it will definitely take your recruiting manager or hiring team hours and hours to manually screen through the resumes. An ATS uses various algorithms to generate the results in an automated way and helps in narrowing down the best fit for the job opening.

ATS or Applicant Tracking Software basically helps in filtering and giving a structure to the recruitment process, this way it is easier for the recruiting manager to filter out the more suitable candidate from the ones who doesn’t. That means, invariably an ATS is triggered to screen an application based on how it is written and not on what the information is conveying. ATS is becoming one of the primary ways of how companies these days are recruiting their new employees as well as keeping the required on-boarding information of all their current and former employees.

Most companies have thousands of resumes sitting in a database that they’ve never looked at. In fact, 75% of them are never seen by a real person. 

Using an ATS tracking system means that you do not have to rely on ten other software to help you in your process. It means you do not have to sit and work on spreadsheets, emails, elaborate and complicated filing systems, etc. ATS does it all for you in a single place. The main benefit of having an ATS tracking system in your business is that it provides a very seamless experience and all the collaboration features are customization so that you are always aware of the stage that the recruitment loop is in.

Most recruiters report that at least 50% of job hunters don’t possess the basic qualifications for the jobs they are pursuing.

In simple words, applicant tracking softwares are various forms of software and algorithms which are used by the recruiters and HR departments to simplify or streamline the hiring process. These algorithms are coded in such a way that they are automatically equipped to pre-screen the applicants before the resume even reaches the recruiting manager. These software can parse through thousands of resumes, sort, organize and bring the best of the lot for the hiring team to interview. ATS not only helps you in sorting through hundreds of resumes at the same time they also help in identifying the top qualified candidates for the job opening. It does so by storing all the candidate information, their ranks, resumes, test results, related job titles and other relevant information at the same time.

So, what exactly can an ATS do for you?

A well- designed ATS has various advantages. It can help you in achieving your recruitment goals and at the same time help in overcoming the challenges faced in the process. Let’s go over the most common features of ATS to understand its advantages and disadvantages better. So, an ATS will generally come with the below features:

  • Help building and maintaining a candidate database and talent pipeline.
  • A very powerful sourcing tool.
  • One click job postings in your career page and various job boards, simultaneously.
  • A central data repository of all the applicant resumes and applications.
  • Easy and user friendly interface with easy access to the central database.
  • Automated resume screening and parsing.
  • Easy one click interview scheduling and reminders to candidates.
  • Ready to use HR template to eliminate the daily repetitive mundane mails.
  • Easy communication and collaboration among the concerned hiring teams.
  • Recruitment analytics and reporting.

Apart from the above features, when you are using an ATS your Job Board will have many useful information such as, a detailed job description along with the job posting, a button to apply directly to the job, and likewise it can be customized to anything you want as per your hiring plan. 

Why Should You Invest In An Applicant Tracking Software?

Top employers or big organizations generally hire for several jobs, departments and verticals at the same time. With the new age and internet being everyone’s new best friend, as expected it has become one of the major mediums of recruitment. 

Similarly, as applying for a job online is much easier than physically attending an interview, many unqualified candidates apply for the job openings as they figure it is “worth a try”.

You will end up receiving more junk profiles than relevant ones as the job application is just one-click away.

Applicant Tracking Software will help the recruiter in sorting or screening through these end numbers of resumes and ultimately saving many hours which can now be implemented by focusing on the recruitment process.

Also, ATS helps the recruiter by highlighting top candidates and narrowing the applicant pool.

How to Select an ATS for your team?

Each Applicant Tracking software will vary from the next one. While selecting an ATS or applicant tracking system, it is important for the organization to establish their expectations from the process and the budget, then work towards finding a system that meets these requirements and is compatible with the company culture as well.

Once these business decisions and important points have been sorted out, companies should next focus on researching various applicant tracking software which are available in the market and has the most compatible, efficient and user-friendly system of them all. Comparing all the available vendors and charts comparing vendors side by side may help with selection.

After establishing the criteria and narrowing the vendor list down to a few top picks, it is extremely important that you meet a representative from their end and review the software first hand by taking up a live demo. You should be able to review the job posting process and see what job ads look like afterward, see what an applicant will have to do to submit an application, determine what hiring managers will see, and get a realistic feel for how easy the software will be to use.

This type of demo will allow you to truly get a feel for how useful the chosen system will be before committing. Demos and even free trials can be scheduled directly with a vendor or through a vendor matching service that will be more likely to provide unbiased information about several vendors.

Evalground’s dedicated Applicant Tracking System can be used to filter applications based on given criteria such as keywords, marks scored, skills, years of experience, etc. C-Track helps you in not only maintaining the track of candidates applied but also in customizing the hiring process as per your requirement. Before shortlisting the candidates who applied for a job position, it is very important to organize the hiring process. This ensures that you are tracking the right candidates. 

For example, the hiring process can be narrowed down to five different rounds. Each round shows the shortlisted candidates in that particular round, giving you a very clear view of your recruitment funnel.


This content was brought to you by Evalground Online Testing PlatformEvalground is an online assessment and test evaluation system focused on helping Recruiters in the initial screening of potential candidates from an ocean of job seekers in an automated way.Evalground supports Online Aptitude Tests, Spoken English Communication Skills AssessmentsCoding Contests in JAVA, C, C++, Ruby, Python, JavaScript and PHP.  Evalground also supports Automated asynchronous interviews. Evalground Screening Tests can be used by Recruiters during campus hiring or to screen walk-in candidates.

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