As a recruiter it is understood that you have heard the phase online applicant tracking system in one place or the other. ATS or an Online Applicant Tracking System is one of the most unparalleled inventions that has happened in the recruitment industry recently. ATS in simpler words is a software which screens and parses dozens and even hundreds of resumes and applications. And it will definitely take your recruiting manager or hiring team hours and hours to manually screen through the resumes. An ATS uses various algorithms to generate the results in an automated way and helps in narrowing down the best fit for the job opening.
Applicant tracking systems are commonly a software interface for companies to manage their hiring process electronically. At a base level, this system consists of opening new positions and promoting them online either on a company homepage or on job boards. Once a recruiter opens the position and advertises it, the ATS provides an interface for candidates to apply online. Recruiters can view and search those candidate profiles before moving them through the hiring process. The whole process starts typically from screening to interview to offer and, of course, hire. This electronic application submission and assess process is commonly known as Applicant Tracking Systems (ATS).
Why Do HRs Everywhere Rely On Online Applicant Tracking Systems?
Top employers or big organizations generally hire for several jobs, departments and verticals at the same time. With the new age and internet being everyone’s new best friend, as expected it has become one of the major mediums of recruitment.
Similarly, as applying for a job online is much easier than physically attending an interview, many unqualified candidates apply for the job openings as they figure it is “worth a try”.
You will end up receiving more junk profiles than relevant ones as the job application is just one-click away.
Online applicant tracking systems will help the recruiter in sorting or screening through these end numbers of resumes and ultimately saving many hours which can now be implemented by focusing on the recruitment process.
Also, online applicant tracking systems help the recruiter by highlighting top candidates and narrowing the applicant pool.
What Precisely Can An Online Applicant Tracking System Do For You?
A well- designed online applicant tracking system has various advantages. It can help you in achieving your recruitment goals and at the same time help in overcoming the challenges faced in the process. Let’s go over the most common features of an online applicant tracking system to understand its advantages and disadvantages better. So, an ATS will generally come with the below features:
- Help building and maintaining a candidate database and talent pipeline.
- A very powerful sourcing tool.
- One click job postings in your career page and various job boards, simultaneously.
- A central data repository of all the applicant resumes and applications.
- Easy and user friendly interface with easy access to the central database.
- Automated resume screening and parsing.
- Easy one click interview scheduling and reminders to candidates.
- Ready to use HR template to eliminate the daily repetitive mundane mails.
- Easy communication and collaboration among the concerned hiring teams.
- Recruitment analytics and reporting.
Apart from the above features, when you are using an ATS your Job Board will have many useful informations such as, a detailed job description along with the job posting, a button to apply directly to the job, and likewise it can be customized to anything you want as per your hiring plan.
Whenever your hiring manager is having any new job opening generally as the recruiter your first and foremost activity has been to post the opening in your official career page and all the job boards. Then comes the social media and their promotions. The advantage of ATS is that You can post your jobs to your career page, other job boards and social media with one single click.
How To Select An Online Applicant Tracking System?
Each online applicant tracking system will vary from the next one. While selecting an ATS or applicant tracking system, it is important for the organization to establish their expectations from the process and the budget, then work towards finding a system that meets these requirements and is compatible with the company culture as well.
Once these business decisions and important points have been sorted out, companies should next focus on researching various applicant tracking softwares which are available in the market and has the most compatible, efficient and user-friendly system of them all. Comparing all the available vendors and charts comparing vendors side by side may help with selection.
After establishing the criteria and narrowing the vendor list down to a few top picks, it is extremely important that you meet a representative from their end and review the software first hand by taking up a live demo. You should be able to review the job posting process and see what job ads look like afterward, see what an applicant will have to do to submit an application, determine what hiring managers will see, and get a realistic feel for how easy the software will be to use.
This type of demo will allow you to truly get a feel for how useful the chosen system will be before committing. Demos and even free trials can be scheduled directly with a vendor or through a vendor matching service that will be more likely to provide unbiased information about several vendors.
Evalground’s dedicated Applicant Tracking System can be used to filter applications based on given criteria such as keywords, marks scored, skills, years of experience, etc. C-Track helps you in not only maintaining the track of candidates applied but also in customizing the hiring process as per your requirement. Before shortlisting the candidates who applied for a job position, it is very important to organize the hiring process. This ensures that you are tracking the right candidates.
For example, the hiring process can be narrowed down to five different rounds. Each round shows the shortlisted candidates in that particular round, giving you a very clear view of your recruitment funnel.